Some small business owners feel that it is unnecessary to back up their data, and this is a common misconception that should be avoided. You see, every type of organization and business receives a substantial amount of data on a daily basis and this in itself can lead to a variety of potential hiccups. If these issues are not resolved in time, things can quickly spiral out of control. And when that happens, can your business cope?
Research has shown that the amount of data that is gathered by businesses is increasing by more than 70% each year. For certain businesses, that amount may also be putting a lot of pressure on its storage space and IT systems. We all need to store more information, but the lack of a proper infrastructure will prevent us from doing so successfully.
Why you need to back up your data
There are a good number of reasons on why your data needs to be backed up. The most common one is a legal requirement. Do note that the actual data that needs to be backed up may vary from one industry to another. Most companies and businesses are also advised to keep records of important data for at least five years.
There are other types of data that need to be stored and backed up for up to ten years. When you deal with such data in a traditional fashion, it usually entails copious amounts of paperwork. Hence, people are turning to professional, managed server solutions nowadays. Storing and backing up your data in separate locations has its own benefits and the peace of mind knowing that someone is taking care of your property is highly sought after.
What can go wrong and how costly would losing data be?
Storing your data is usually not enough and there are a number of things that can go wrong. Hence, backing it up is also important and should not be overlooked. For instance, you can increase the chances of everything being wiped out by malware or a virus when you only have one copy on your own equipment or network.
Additionally, your data will be gone too when the equipment itself breaks down and is no longer accessible in anyway. Business owners must understand that failure of technology, computer software and other systems know no boundaries, thus it is not solely on how much data you actually handle as well as the size of your company.
It is impossible to state an exact price on how much will be lost when there is an issue with your data. However, a rough idea pertaining to the cost of re-creating it is possible. Simply put, an attempt to re-create 20MB of financial data can easily cost tens of thousands of dollars. The figure will increase if your data is very specific in nature, especially in the engineering industry where it can be quadruple the amount.
What to do if you own storage servers?
As mentioned, it is essential that you have several copies of your vital information for back up purposes. If you own storage servers in Redwood City, ensure that your hardware and software consists of the right features that will facilitate that process. For instance, you may want to ensure that your servers have built-in redundancy. Redundancy simply refers to backing up and servers have such built-in functions. When a certain hard disk fails for various reasons, it can be switched instantly to another working hard disk with the same data and a secondary power supply. This prevents downtime and you can continue to access the data you need.